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Event Organizer Resource Library

Title and Author(s) or Organizer of Resource Topic and Type of Resource Short Description
Organizing and Managing Open Source Events by the TODO Group Event organizing - Written guide A how-to guide that addresses opportunities and obstacles as well as issues and resolutions common to physical and virtual venues, for both internal and external audiences.
6 Tips I’ve Learned from Working with a Team of Volunteer by Dorka Volavkova Volunteer management - YouTube video What is it like to lead a volunteer-driven project and how do you work with contributors? In this talk, Dorota Volavkova shares her experiences with some tips she's learned from working with the team of volunteers at DevConf.CZ. It focuses on three main areas: motivating participation, communication and recognition.
Conference Chats organized by Jon Bonafato Organizer network - Discord server Conference Chats is a community space for community organizers. Resources include a twice-monthly video call and a Discord server to share advice, support, news, and other topics related to community organizing and event planning.
Decoding and Recoding Game Making Events for Diversity, Inclusion and Innovation by Kerr, Aphra, Savage, Joshua D. and Twomey-Lee, Vicky Event inclusivity - Report The goal of the ‘Network In Play’ (NIP) project is to study and create informal games education and learning events that put equity, inclusion and diversity at the center. This is an academic research project that directly engages with the wider games community in Ireland.
Open Source Events organized by Abigail Mesrenyame Dogbe Promotional opportunity - Event listing A collection of Open Source events or conferences to look out for by year.
FLOSS Foundations Mailing List, Directory, & IRC by FLOSS Foundations FLOSS community network - Networking A forum and resource for people involved with Free/Libre and Open Source Software-related foundations.
Online Conference Tools by EuroPython Society Virtual events - Written guide Guide in turning their in-person event into an online one via investigations in 2020 and 2021.
NCWIT Tips: 13 Tips to Make Technical Conferences More Inclusive by the National Center for Women & Information Technology Inclusivity - Written guide Ensuring technical conferences provide a welcome environment for a wide range of attendees is important for broadening participation in technology. Use these tips to help create a more inclusive and welcoming conference experience for all.
Event Attendee Inclusion Guide Inclusivity - Written guide XOXO recognises the importance of the diverse and vibrant creative communities it was created to celebrate. They made accommodations in their production to make the festival more welcoming and inclusive.
Open Source Conferences by Eduards Sizovs Promotional opportunity - Event listing Dev.events is a tech conference, meetup, hackathon, and masterclass listing with over 250K monthly views.

Virtual Event Tools & Resources

Basic needs for virtual events Free options
Ways to schedule, promote, and take registrations for your event 1. https://allevents.in/ may be a good free alternative for meetup.com, but not as robust, not as strong for long term use, and you only get 200 credits for sending invitations out. 2. Eventbrite is free to use for free events 3. Use social media! Organizers can send social media outreach material (such as tweets, blurbs for mailing lists) about their events to the PSF to share.
Video & voice presentation platforms 1. Jitsi (recommended up to 8 people) 2. Google Meet (up to 100 participants for free) 3. Twitch.tv 4. YouTube Live/Premier 5. Zoom (free up to 100 participants and 40 min cap) 6. Discord (supports free video calls with up to 25 participants)
Software for creating presentations 1. OpenOffice 2. LibreOffice 3. Google Slides 4. https://cryptpad.fr/ 5. Software that comes with your computer
Text chat platforms 1. IRC 2. Zulip 3. Discord (note: hosting a server for these could cost money)
Software to document with/take notes, use for prep work, preferably with team collaboration 1. Etherpad 2. Google Docs 3. https://hackmd.io/ 4. https://cryptpad.fr/
People! You may need presenters, volunteers, help desk folks, tutorial assistants 1. Contact your local user group mailing list 2. Reach out to folks via social media 3. Email the psf-community@ mailing list 4. Contact the PSF for a free mailing list for your user group/event.

Additional virtual event resources put together by community organizers

Did we miss something?

We welcome you to submit your favorite event organizer resource via our resource submission form.

Contributors

Thanks to everyone who has contributed to this resource library 👏👏

  • Vicky Twomey-Lee
  • Marie Nordin